The Executive Director for each contract can make changes to their authorized user accounts. For questions regarding CMS user accounts, please contact the Data & Evaluation Team at DCYF at dataevalsupport@dcyf.org.

FY2018-2023 CMS Tutorials on YouTube

Please click on the links below for assistance with entering data into DCYF's new FY2018-2023 CMS.

How to Complete the Budget Form of the Workplan

How to Submit Invoices

Part 1: How to Register Participants

Part 2: How to Create Activities

Part 3: How to Enter Attendance

Part 4: How to Run Reports

How to Upload Data

The deadline to submit July, August, and September invoices for the Interim period of 7/1/2020 - 9/30/2020 is December 15. The Interim CMS cycle will be locked effective December 16 therefore, all Interim attendance data and invoices must be entered and submitted by this date.

Grantees may schedule a 30-minute meeting with a DCYF Data & Evaluation analyst to address CMS-related questions. Whenever possible, grantees are encouraged to first refer to their DCYF Program Specialist with questions before scheduling a CMS support reservation.

Post Interim Workplans are now available for completion in CMS. Please refer to the "FY20-21 Guidance for DCYF Grantees" on the DCYF website for guidelines on completing this Workplan. Click on the link below to access this document.

These are located in the Post Interim CMS Resources Tab under "Training Materials":

On August 18th, all CMS Participant Records will be updated with FY20-21 educational fields. SFUSD records will be automatically updated with SFUSD 20-21 data; while nonSFUSD records will need to be completed by grantees. Grantees serving nonSFUSD youth are strongly encouraged to update these fields asap to prevent delays in activity enrollment and attendance taking. Questions? Please contact the Data & Evaluation Team at dataevalsupport@dcyf.org.