Welcome to the DCYF Contract Management System!



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For assistance, call the Help Desk:
866-469-6884 (toll-free)
Mon-Fri, 8AM-5PM, Pacific Time


The Executive Director for each contract can make changes to their authorized user accounts. For questions regarding CMS user accounts, please contact the Data & Evaluation Team at DCYF at dataevalsupport@dcyf.org.

FY2018-2023 CMS Tutorials on YouTube

Please click on the links below for assistance with entering data into DCYF's new FY2018-2023 CMS.

How to Complete the Budget Form of the Workplan

How to Submit Invoices

Part 1: How to Register Participants

Part 2: How to Create Activities

Part 3: How to Enter Attendance

Part 4: How to Run Reports

How to Upload Data


Thursday, October 15, 2020
All Interim Invoices and Attendance Data Must be Entered in CMS by November 15, 2020

The deadline to submit July, August, and September invoices for the Interim period of 7/1/2020 - 9/30/2020 is November 15. All Interim attendance data must be entered into CMS by this date.

Friday, October 2, 2020
FY20-21 Post Interim Workplans Now in CMS!

Post Interim Workplans are now available for completion in CMS. Please refer to the "FY20-21 Guidance for DCYF Grantees" on the DCYF website for guidelines on completing this Workplan. Click on the link below to access this document.

FY20-21 Guidance for DCYF Grantees

Post Interim Resources Now Available in CMS!

These are located in the Post Interim CMS Resources Tab under "Training Materials":

FY20.21 Guidelines for DCYF Grantees

Grantee Guidelines for FY20.21 Post-Interim Workplans
Monday, September 28, 2020
October Data Cafes

Data Cafes are scheduled for 9am - noon on 10/14 and 10/28. Sessions will take place online via Microsoft Teams. Please use the link below to RSVP and receive additional details for attending an online Data Cafe.

October 2020 Data Cafes
Tuesday, August 18, 2020
Incomplete Registrations for NonSFUSD Records on August 18

On August 18th, all CMS Participant Records will be updated with FY20-21 educational fields. SFUSD records will be automatically updated with SFUSD 20-21 data; while nonSFUSD records will need to be completed by grantees. Grantees serving nonSFUSD youth are strongly encouraged to update these fields asap to prevent delays in activity enrollment and attendance taking. Questions? Please contact the Data & Evaluation Team at dataevalsupport@dcyf.org.